Administrative Assistant Needed

Administrative Assistant Needed

The North County Arts Network is looking for paid part time admin assistant. Candidate should be detail oriented and reliable with working knowledge of word press. Main duties are 2 networking events a year, one large PR campaign (North County Arts Month), maintenance of website, and social networking. 40 hours a month at $15 an hour. Home office equipment will be supplied. North County resident preferred but no office hours. Job will start with one month probation period.

Candidate should send resume with full contact details to patricia@sdvisaularts.net .

Full job description

1 One to two Membership Networking Events per year

  • Procure location and host
  • .Engage and coordinate presenters,
  • Engage photographer to document
  • Craft invitation and send
  • Log attendees
  • Produce recap summary

2. Steering Committee meetings

  • 1.Ensure that meetings are scheduled at the appropriate intervals
  • 2. Procure agendas and minutes from meetings
  • Ensure that all relevant documents are organized in file storage (currently Google Drive)

3. Communication

  • 1.Take and publish minutes for Steering Committee meetings (approx. 4 a year)
  • 2. Send weekly eblast of selected upcoming events
  • 3. Manage other requested communication to entire NCAN audience as requested
  • 4. Monitor NCAN email account (currently sandiegoncan@gmail.com) and respond/forward appropriately

4. Promotion – NC Art Month

  • .Prepare and send invitations
  • Send out notice of this event
  • Track participants
  • Produce recap summary

5. Website

  • Update any gathered emails on Smorgborg
  • Make a monthly selection of one featured event. NCAN events have priority
  • Change 3-slide show images monthly accessing listed events to choose images
  • Add minutes, events, announcements, etc in a timely manner
  • Check website functionality and report to webmaster

6. Directory/Mapping

  • Conduct surveys and report results as requested
  • Continue population of directory

7. Social Media Advocate

  • Monitor, reply and post on social media channels at consistent interval (minimum once a week)
  • Monitor statistics and track the growth of social media

8. Finances

  • Track and reconcile income and expenses for your own job, including grant requirements if applicable

9. Create and maintain handbook of responsibilities and VIP information to pass on to future admin

10. Utilize volunteers and interns as needed

References and an interview for applications that are selected for this great opportunity for the right person.

Job definitions Admin

Paid Admin Assistant for NCAN

Name of Resource Patricia Frischer
Contact Person Patricia Frischer
Street Address

2487 Montgomery Ave

City Cardiff by the Sea
State CA
Zip Code 92007
Phone 760-943-0148
Email patricia@sdvisualarts.net
Website Address http://www.sdncan.org/
Brief Description

The North County Arts Network is looking for paid part time admin assistant. Candidate should be detail oriented and reliable with working knowledge of word press. Main duties are 2 networking events a year, one large PR campaign (North County Arts Month), maintenance of website, and social networking. 40 hours a month at $15 an hour. Home office equipment will be supplied. North County resident preferred but no office hours. Job will start with one month probation period.

Candidate should send resume with full contact details to patricia@sdvisaularts.net .

Full job description

1 One to two Membership Networking Events per year

Procure location and host
.Engage and coordinate presenters,
Engage photographer to document
Craft invitation and send
Log attendees
Produce recap summary
2. Steering Committee meetings

1.Ensure that meetings are scheduled at the appropriate intervals
2. Procure agendas and minutes from meetings
Ensure that all relevant documents are organized in file storage (currently Google Drive)
3. Communication

1.Take and publish minutes for Steering Committee meetings (approx. 4 a year)
2. Send weekly eblast of selected upcoming events
3. Manage other requested communication to entire NCAN audience as requested
4. Monitor NCAN email account (currently sandiegoncan@gmail.com) and respond/forward appropriately
4. Promotion – NC Art Month

.Prepare and send invitations
Send out notice of this event
Track participants
Produce recap summary
5. Website

Update any gathered emails on Smorgborg
Make a monthly selection of one featured event. NCAN events have priority
Change 3-slide show images monthly accessing listed events to choose images
Add minutes, events, announcements, etc in a timely manner
Check website functionality and report to webmaster
6. Directory/Mapping

Conduct surveys and report results as requested
Continue population of directory
7. Social Media Advocate

Monitor, reply and post on social media channels at consistent interval (minimum once a week)
Monitor statistics and track the growth of social media
8. Finances

Track and reconcile income and expenses for your own job, including grant requirements if applicable
9. Create and maintain handbook of responsibilities and VIP information to pass on to future admin

10. Utilize volunteers and interns as needed

References and an interview for applications that are selected for this great opportunity for the right person.

Begin Date 09/23/2017
Start Date
Language Needed English
Age Group Adults
Position Paid Employment
Location
Skills Needed see full job description above